Council Minutes 27 September 2023

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The meeting was opened by President Les at 2.00pm

1.Welcome and Apologies

PRESENT:

Dunheved - Paul Fairbrother and Wayne Beesley

Glenmore - David Craig Williams and Bill Morris

Leonay - Bruce Baker

Penrith - Russell Cruickshank

Richmond - Noel Byles (VP) 

Springwood - Jeff Donley

Stonecutters - Kim Stockbridge (VP)

Wallacia - Noel Hoppe and Martin Berg

President - Les Knox (Chair)

Secretary - Judy Jordan

Michelle May (WSRVGA website)

APOLOGIES: John Lovatt (Glenmore), Peter Watson (Dunheved), Robert Chruszcz (Leonay), Chris Sharpe (Richmond), and Mark Mostyn (Springwood)

President Les warmly welcomed everyone, with a special welcome to Michelle May. Moved by Russell Cruickshank seconded by Paul Fairbrother and agreed by all that the apologies be accepted. 

2.Obituary Ron Bradley (Leonay). While not a Vet, Paul mentioned that Dunheved's oldest member, Gladys Fornari had recently died, several months after celebrating her 100th birthday.

3. Adoption of Council Minutes 2 August 2023

Moved by Noel Byles, seconded by Noel Hoppe  and agreed by all that the Minutes of the Previous

Meeting were a true and accurate record.

4. Matters arising from Council Minutes 2 August 2023

Noel H clarified the comments that had been made on Facebook. It was meant to be generally about Women's Pennant games at a club level. Moved by Kim, Seconded by Bruce and agreed by all that the minutes be adopted.

5. Correspondence

Correspondence File has been emailed to all.

Judy referred to the email sent out regarding membership. Asked if delegates could send membership details in a spreadsheet, easier to load onto the new membership register.

Kim asked would current members be eligible to play at Penrith Interclub next month.

Response from Les, membership is current until end of the year, new members will have to be financial. 

Paul asked if members had option of not joining NSWVGA.

Response from Les, according to WSRVGA Constitution all men must join NSWVGA. Women only need to join if playing in an event sanctioned by NSWVGA eg Week of Golf.

6. Finances

Financial Statement for period ending 15 September 2023 has been emailed to all. 

Judy noted that Sponsorship of $3,000 has now been paid.  

Moved by Noel Byles seconded by Bruce Baker and agreed by all that the Financial Statement be

accepted.

7. Report Interclub event held at Dunheved 8 August 2023 (Paul Fairbrother)

Paul's report has been emailed to all delegates. He noted that statistics that were included, the Ladies made up 18% of the field, while the 3 men's divisions were nearly equal.

Noel B thought the number of meals ordered (63) was disappointing. Comments were made regarding current cost of living issues.

Les congratulated Dunheved on a very successful day.

Suggestion from David Craig-Williams: Glenmore, raffle tickets were sold in the morning which may have encouraged some to stay, have lunch and await the raffle.

8. Report Interclub event held at Springwood on Friday 22 September 2023 (Jeff Donley)

Mark Mostyn had organized most of the day despite his medical situation.

Bunkers were out, preferred lies through the green, some holes shortened, and field was able to be spread out because of vacancies, meant it was a quick day.

Full report has been sent to all clubs.

Hans Schneider recovering well, playing later in the week. (Bruce Baker)

Allen Mitchell (Stonecutters) hit by a golf ball but recovered ok. (Kim Stockbridge)

Jeff handed out balls and prizes. 

Interclub event to be held at Penrith on 17 October. (Russell Cruickshank)

There is an issue with the kitchen – no preorders and everything at club prices.

Major works between 10th and 16th, setting 2 large dams in there.

9. Interclub dates for 2024  

Clubs indicated their preferred dates for 2024. These will be sent to all delegates.

Moved by Bruce Baker seconded by Russell Cruickshank and agreed by all that these dates be accepted.

Noel Byles: There had been discussion after the SMEG Tournament run at Richmond Golf Club in January that it should be held again next year. Delegates are asked to discuss with their club whether they may be able to hold it. Possible date in April and WSRVGA would provide $2000 sponsorship for this.

To be discussed at next meeting.

Kim Stockbridge: Raised the idea of increasing the cost of games from $20 to $25 next year.

Comments were made regarding cost of living. 

Bruce: We are trying to attract people to golf. 25% is a large increase.

Les asked members to go back to their clubs to get their thoughts.

Kim will continue the discussion at Stonecutters regarding their situation.

10. Michelle May: WSRVGA website

Explained that Google Drive was the easiest solution to archive our documents.

Decided that only Michelle, Russell and Judy would have access to it.

Judy agreed that she would like to learn how to load documents etc. Will contact Michelle regarding this.

New photos needed for the website. Judy asked if each club could supply some, doesn’t need to be taken at an Interclub game.

Facebook page is well used. Michelle offered to assist anyone with issues. She will be available after the Penrith Interclub game.

11. Changes to the Constitution

Information has been circulated to all delegates.

- Life membership: to include the provision for Life Membership in Constitution the Executive will put up a Special Resolution (21 days before) for this change at the AGM.

- Nominations for Executive Council must be received 28 days prior to AGM. Recommend this be changed to 7 days.

Motion that the Executive recommends 7.2 be amended by deleting 28 days and inserting 7 days.

Moved Noel Byles seconded Russell Cruickshank and agreed by all.

Non-playing member: Consideration to change the Constitution to allow membership of WSRVGA. Executive will put up a Special resolution (21 days before) for this change at the AGM.

12. Sponsorship proposal for 2024

Discussed in #9.

13. Report from NSWVGA

Les reported that his term as President is soon coming to an end.

Biggest change has been implementation the new Members Register.

Still much work to be done on the Constitution.

14. General Business

Glenmore:

David asked for a ruling on one of their players. Steven Hilton is a member of WSRVGA but his home club (golf link number) is Foster. He played for Glenmore in the Wallacia Interclub event. 

Unfortunately he is not eligible to play (Glenmore members only). His points will be deducted from Club of the Year and next best score included.

Kim will readjust the scores.

Les: AGM is our next meeting. Looking for ‘new blood’ to come forward for the Executive. Anyone is welcome to nominate.

15. Next meeting will be Wednesday 22 November 2023 at Leonay Golf Club beginning at 2pm - AGM followed by a Council Meeting.

Les Knox President WSRVGA, Judy Jordan Secretary/Treasurer WSRVGA

The meeting closed at 3.05pm.