2019 AGM Minutes

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Held on Wednesday 23 October 2019 at Leonay Golf Club

1. PRESENT

Glenmore: John Lovatt (VP), Richard Doyle

Leonay: Noel Rowsell, Bruce Baker

Penrith: Ian Forrester, Russell Cruickshank

Richmond: Noel Byles(VP),Jim Lyons, Judy Jordan,Peter Tallack

Springwood: Mark Mostyn

Stonecutters: Kim Stockbridge (VP)

Wallacia: Mick Toohey

Dunheved: Greg Burke, Peter Watson, Wayne Beesley

Special Guest: Michelle Mathas

President: Les Knox

Secretary/Treasurer: Chris Evans

(19 members present)

APOLOGIES: Malcolm Dean, Martin Berg, John Baker, Rick Paynter, Brett Bellis.

Moved Jim Lyons, seconded Ian Forrester, and carried, that apologies be accepted.

President Les Knox warmly welcomed all Delegates to the 11th AGM and declared the meeting open at 2.00pm. He thanked his Executive, all Delegates and Member Clubs for their efforts throughout 2019. He gave a very special welcome to two ladies present, Judy Jordan (Richmond) and Michelle Mathas (Webmaster WSRVGA).   

2. MINUTES OF THE PREVIOUS AGM

The Minutes of the previous Annual General Meeting held on 24 October 2018 were tabled and taken as read. It was moved Noel Byles, seconded Kim Stockbridge and carried unanimously that these Minutes be adopted as written.

Noel Byles told the meeting that his work on the history of the Association would take a bit longer due to some excellent feedback from Clubs, particularly from John Lovatt on the history of Glenmore Heritage Valley Golf Club. Other Clubs were further invited to submit information on their Club’s history. Richard Doyle requested a copy of Noel’s final document for the two new golf museums located at Strathfield Golf Club and Forster-Tuncurry Golf Club.

After some discussion, it was moved Noel Byles, seconded John Lovatt and carried, confirming Noel Rowsell’s position as the 4th Vice President on the current Executive.

3. EXECUTIVE REPORT

Les spoke briefly to his written President’s report for 2019, previously circulated to all Councillors and the Executive. It was moved Richard Doyle, seconded Noel Rowsell and carried that his report be ‘taken as read’. 

Les thanked all members of the Executive for their support during the year, particularly to his Secretary/Treasurer, Chris Evans, who is not standing for re-election due to ill-health. Les noted that we had another very successful season and this was due to the teamwork of the Executive and Council and the support of all Member Clubs.

Richard Doyle also spoke of the contribution made by Chris at both the regional and state levels.

Chris indicated that the Group 20 Report to NSWVGA would go out on the evening of Wednesday 3 November after the last Interclub Event at Leonay.

It was moved Jim Lyons, seconded Mark Mostyn,, and carried that the Executive Reports be accepted. Jim also thanked President Les Knox for his outstanding leadership.

4. ADOPTION OF AUDITED FINANCIAL REPORT

5. ELECTION OF THE EXECUTIVE

Les referred to the Special Resolution tabled at the last Council Meeting (11/09/19) calling for the separation of the Secretary/Treasurer position into two positions: Secretary and Treasurer for the 2020 season.

The Motion was that “the positions of Secretary and Treasurer be split”

The Motion above was moved by Richard Doyle, seconded Kim Stockbridge, and carried. 

Les declared all Executive positions vacant. He handed the meeting over to Secretary Chris for the elections of the Executive.

Chris indicated that Les Knox had nominated for the position of President.

It was moved Chris Evans, seconded Noel Byles and carried unanimously that Les Knox be elected as President for the 2020 season.

The meeting carried the nomination with loud acclamation.

Chris passed the meeting back to President Les.

Les indicated that Chris Evans was not re-nominating for the position of Secretary/Treasurer. However, a nomination for the position of Secretary had been received from Judy Jordon (Richmond). Nominators were Jim Lyons and Peter Tallack. 

It was moved Jim Lyons, seconded Peter Tallack, and carried unanimously.

Acclamation.

As there were no nominations for the position of Treasurer, Les asked Chris if he would relieve in the position of Treasurer in the short term. Chris said he was happy to relieve as Treasurer until after the 2020 State Strokeplay Championships.

It was moved Jim Lyons, seconded Noel Rowsell and carried unanimously.

Acclamation.

Les indicated to the meeting that Noel Byles, John Lovatt, Kim Stockbridge and Noel Rowsell had all re-nominated for a position as Vice President. It was moved Greg Burke, seconded Ian Forrester and carried.

Acclamation.

Les asked Chris if he would accept the one-off role of Tournament Secretary/Treasurer for the 2020 State Strokeplay Championships. Chris agreed to act in this position.

Les then asked all present to seriously think about finding a Treasurer for 2020.

On behalf of the meeting, Les congratulated all Executive appointees for 2020.

6. ELECTION OF AUDITOR

It was moved Chris Evans, seconded Noel Byles, and carried unanimously that Michael Toohey be appointed as Auditor to the Association for 2020.

7. OPEN FORUM 

(i) Michelle Mathus addressed the meeting.’We have had steady growth in the Website, particularly in the Facebook area’. Russell commented 94 current facebook members. A request to e-mail Michelle a story – we need more activity. Michelle can help Clubs make better use of the Website. When golf results aren’t up she usually gets a call! Ask if you need help.

(ii) Richard Doyle offered Les his personal thanks for Les’ support. Richard then described the “Tag Along Tour” starting in Yamba and going west and south as a worthwhile strategy to raise the level of protection to golfing individuals. Sydney Vets played recently at Richmond with 86 players. Here is an opportunity for WSRVGA to share an event with Sydney Vets to get bigger fields on Western Sydney courses. Les requested more information and/or a proposal. Noel suggested a trophy: Sydney Vets v WSRVGA. Jim Lyons noted that SV runs all-male tournaments?

(iii) Peter Watson posed the issue of ‘how do we give out trophies?’ Much discussion followed and a divergence of views was expressed. Les noted that in WSRVGA it was ‘up to each Club to decide’. He also said that at NSWVGA level it was ‘one trophy per player’.There would be obvious benefits if there was consistency in our approaches to this matter. Les indicated the matter should appear as an agenda item for the next Council meeting .

In closing the meeting at 2.56pm, Les Knox thanked all for their attendance and wished all present a safe and happy festive season. He invited all to the lounge area for afternoon tea.

The first Council meeting next year will be held on Wednesday 

5 February 2020, commencing at 2.00pm at Leonay Golf Club.

Chris Evans

Honorary Secretary

23 October 2019